Community organizations engaged in educational, cultural, intellectual, or charitable activities may be permitted to use the library's meeting room by approval of the Director and/or Board of Trustees.
As of May 1, 2009, all other organizations/businesses will be charged a fee of $25.00 for four hours or less and $50.00 for five or more hours.
If possible, a reservation must be made thirty days prior to the use of the room. The room will be assigned in the order in which requests are received.
A complete list of rules and a reservation form are included below. Fax the completed form to 330-545-8213 or email it to gilpins@girardfreelibrary.org
Community Room Policies and Request Form
- Meeting Room Policy
Girard Free Library contains a community room for use of library-related activities, such as speakers, discussion groups, book reviews or children's programs. The library-related activities also include technology instruction; Friends of the Library activities and library staff meetings. Community organizations engaged in educational, cultural, intellectual, or charitable activities, which are open to the public, may also be persmitted to use the room by approval of the Director and/or the Board of Trustees.
PLEASE NOTE: As of May 1, 2009, businesses and organizations that are "for profit" and whose sole purpose is to earn money, will be charged a fee of $25.00 for four hours or less and a fee of $50.00 for five or more hours to use our Community Room. - Reservations
Request forms are available at the circulation desk. If possible, a reservation must be made 30 days prior to use of the room. The room will be assigned in the order in which requests are received. The room must be vacated 15 minutes before the closing of the library. Calling to cancel your meeting is greatly appreciated. - Confirmations
Confirmation of the reservation is mailed to the person making the request. Our policy should be read carefully so that all the rules are followed accordingly. - Food
No food may be prepared in the community room. A small kitchenette allows for the serving of non-alcoholic liquid refreshments to be prepared. Light refreshments such as desserts may be dispensed. The library furnishes no supplies. - Admission Charges
Groups using the Community Room may not charge admission, take up collection, or use such devices as selling tickets marked "donation." The only exceptions are in the case of paid registration necessary to meet the expenses for a workshop or payment fees for classes or supplies for refreshments. The Director may waive this pending consideration if a request and explanation of admission charge is submitted prior to the scheduled event. - Parking
Parking is available along the street at the north entrance of the library, at the south entrance in the parking lot and in the lot west of the library. - Endorsement
Use of the community room does not imply endorsement by the library of the policies or purposes of that group. - Damages
Any group will assume all costs of damages or repairs to the furnishings or equipment in the community room. - Alternate Meeting Locations
The library will suggest alternate locations within the library for "meetings" due to a conflict with other groups needing the community room on the same day. It is the library's policy to accommodate the patrons whenever possible. - Room Condition
The community room should be left in the condition that it was found.
— Rose Ann Lubert, Director - Revised - February 2012
A printable copy of these policies and the accompanying form can be found below.